THE DIVERSITY IN TECH AWARDS PRIVACY STATEMENT
The Diversity in Tech Awards(hereby referred to as DITA), collects personal data of its customers and visitors of its websites whilst providing its services.
DITA processes your data with due care, in accordance with all applicable laws and regulations.
Our Privacy Statement explains what data we process, how we do that and how you may use your rights as a data subject (e.g. right to object, right of access).
This Privacy Statement may be updated from time to time. You can find the current version on our website dublintechsummit.com. This Privacy Statement applies to all personal data that DITA processes during the execution of our services, including the personal data of visitors of the DITA websites.
This Privacy Statement only covers data processing carried out by DITA. The Privacy Statement does not address and we are not responsible for the privacy practices of any third parties.
1. Identity of the controller of the processing of your personal data
The controller of the processing of the personal information is: F5 Digital Media Communications Limited
Company ID: 571699
Correspondence address: DITA, 1a Waters Edge, Charlotte Quay, Dublin 4
E-mail address: firstname.lastname@example.org
2. Personal data processed and sources of data
DITA collects two types of information from our Users: (i) User Data; and (ii) Technical Data. Although we do not normally use Technical Data to identify you as an individual, you can sometimes be recognized from it. In such situations, Technical Data can also be considered personal data under applicable laws.
We may collect and process the following User Data about our customers and visitors: (i) first and last name; (ii) address details, (iii) telephone number, (iv) email address, (v) your location when you use our service.
We may collect User Data from our customers and visitors in a variety of ways, including, when they register to our services, subscribe to a newsletter, buy a ticket to one of our events or fill out a form. We will collect User Data from customers and visitors only if they voluntarily submit such information to us.
We and/or our authorized third party service providers, may automatically collect Technical Data when you visit or interact with our services or sites. Technical Data may include the browser name, the type of computer or device, time spent on website, interaction with the Services, the time and date of user visits, IP address, operating system and the Internet service providers utilized and other similar technical information.
We use various technologies to collect and store information when you visit a DITA website, including cookies. Cookies allow us to calculate the aggregate number of people visiting our websites and monitor the use of the websites. This helps us to improve our websites and better serve our users. We also use tracking and analytics cookies to see how well our services are being received by our users.
3. Purposes and legitimate grounds for the processing of your personal data
There are several purposes of the processing of your personal data by DITA:
For customer communication (including marketing)
DITA processes your personal data to contact you regarding our services and to inform you of changes to our services and products. Your data are also used for research and analysis to improve our services and our websites. We may also use your data entered on our websites in certain cases to send information by e-mail about other services of DITA to you, provided that you have given us consent to that.
For quality improvement and trend analysis
We may also process information about your use of the services to improve the quality of our services e.g. by analysing any trends in the use of our services. When possible, we will do this using only aggregated, non-personally identifiable data.
Legitimate grounds for processing
DITA processes your personal data to perform our contractual obligations towards you and to comply with legal obligations. Furthermore, we process your personal data to pursue our legitimate interest to maintain and develop our businesses.
We only share your personal data within the organization of DITA if and as far as reasonably necessary to perform and develop our services, e.g. with our customer service and marketing employees.
5. Storage period
DITA does not store your personal data longer than is legally permitted and necessary for the purposes for which the data were collected. The storage period depends on the nature of the information and the purposes of processing. The maximum period may, therefore, vary per use. In general, we store data for the provision of services for a maximum of five years after our relation ended.
6. Your rights
Right to access
DITA offers you access to the personal data we process. This means you can contact us asking us to inform you about your personal data that we have collected and processed and the purposes such data are used for.
Right to correct
You have the right to have incorrect/unprecise, incomplete, outdated, or unnecessary personal data we have stored about you corrected or completed by contacting us.
Right to deletion
You may also ask us to delete your personal data from our systems. After the data have been deleted, we may not immediately be able to delete all residual copies from our active servers and backup systems.
Right to object
You may object to certain use of your personal data if such data are processed for other purposes than necessary for the performance of our services or for compliance with a legal obligation. You may also object any further processing of your personal data after prior given consent. If you object to the further processing of your personal data, this may lead to fewer possibilities to use our websites and other services.
You have the right to opt out of receiving electronic direct marketing communications from us by clicking on the opt-out link provided in all marketing communications we send you and choosing not to receive marketing communications from us in the future. You also have the right to prohibit us from using your personal data for direct marketing purposes, market research and profiling by contacting us on the addresses indicated above.
Right to restriction of processing
You may request us to restrict certain processing of your personal data. If you restrict certain processing of your personal data, this may lead to fewer possibilities to use our websites and other services.
Right to data portability
You have the right to receive your personal data from us in a structured, commonly used format in order to transmit the data to another controller.
How to use your rights
You may use these rights by sending a letter or e-mail, including your name, address, phone number and a copy of a valid ID to us on the addresses set out above. If your request regards personal data in a cookie, you have to enclose a copy of the said cookie. We may request the provision of additional information necessary to confirm your identity. We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded. In case you consider our processing activities of your personal data to be inconsistent with the applicable data protection laws, you may lodge a complaint with the local supervisory authority for data protection.
7. Information security
We will take all reasonable, appropriate security measures to protect DITA and our customers from unauthorized access to or unauthorized alteration, disclosure or destruction of personal data we hold. Measures include, where appropriate, encryption, firewalls, secure facilities and access rights systems. Should despite of the security measures, a security breach occur that is likely to have negative effects to your privacy, we will inform you about the breach as soon as reasonably possible
8. Applicability and changes
Our Privacy Statement applies worldwide, to all of the services offered by DITA. Our Privacy Statement may change from time to time. You can find the current version on our website diversityintechawards.com.We will not make substantial changes to this Privacy Statement or reduce your rights under this Privacy Statement without providing you with a notice.